EA to MD and 2 x Directors

£55,000 Expires in 6 months

JOB DETAIL

Who’s hiring?

This well known FMCG business are looking for an exceptional EA to support the super busy MD as well as 2 senior level Directors.  The role will also involve line management to 2 x Assistants.

The role in a nutshell

  • Hectic and back to back diary management ensuring time is effectively managed
  • Organising numerous meetings
  • Organising global travel
    • providing itineraries
    • Visas
    • Booking accommodation
    • Creating agendas
  • Process expenses
  • Raise PO’s
  • Organise events
    • Selecting venues
    • Coordinating various stakeholders
    • Creating agendas
    • Logistics
  • Prepare relevant documentation for the stakeholders prior to meetings and events
  • Manage the team of Admin Assistants
    • Ensuring absences and holiday is covered
    • Train them on relevant processes and systems
    • Performance review input and advise on development plans

What skills and experience would make you perfect for this role

  • Excellent and demonstrable planning and organising skills – proven ability to prioritise, manage time effectively and use initiative as appropriate
  • Extensive experience in effective diary management, organising meetings and events and booking accommodation and travel
  • Intermediate/advanced computer literacy with excellent practical knowledge and skills in using a range of Microsoft software applications, including Word, Excel, Outlook and PowerPoint
  • Reliable and enthusiastic with proven ability to work in a team environment, to establish effective working relationships and to communicate with a wide range of people at all levels
  • Proven ability to manage, develop and motivate a team of assistants
  • You will have significant experience (5 + years) in managing a team of administrative assistants, able to demonstrate where you have successfully developed and supported a team to achieve success
  • You will have significant experience (5 + years) providing support to a MD or Senior leader
  • You will have worked within a global, matrixed FMCG organisation
  • You will have managed a team of administrative assistants in previous / current role